General

Small Event (10 - 300 People)

Large Event (500 - 10,000 People and up)

Type of Event

Meeting, Conference, Panel Discussion, Wedding, Coffeehouse, Arts Performance: Music / Dance / Theatre

Annual General Meeting, Awards Dinner, Exhibitions, Pageantry, Concerts, Arts Performance: Music / Dance / Theatre, Music Festival, Community Festivals, Ethnic Festivals, Sporting Events

Type of Venue

Small Space: Meeting Room, Hall, Ballroom, indoor / outdoor

Large Space: Hotel ballroom, Theatre, Opera House, Amphitheater, Shed, Arena, Stadium, etc., indoor / outdoor

Event Planner

Small Event (10 - 300 People)

Large Event (500 - 10,000 People and up)

Services

The Event Planner helps make any group more productive during meetings and entertained during non-working hours. They handle the booking of hotel accommodations and meeting space, transportation and many other travel details. Insulates the meeting attendees from mundane logistic.

An event planner gets the creative department involved. Professional Set, and A/V designers work to exacting standards using CAD based software to layout an integrated production design. The production design works with an overall theme, set, and room decor. The events almost always include a wide range of speech communication and live music entertainment.

Suppliers

Various; Usually a core set of experienced subcontractors with proven track records.

Various; Usually a core set of experienced subcontractors with proven track records and highly specialized freelance designers.

Production Concept

Some Theme meetings, but usually "keep it simple" as a rule of thumb.

The sky is the limit. Contemporary corporate theatre is the latest thing for large scale events. Our corporate customers are looking not only to get the message through, but also to entertain. Pyrotechnics, Lasers, and Room Decor are just a few of the additional production elements added to the Audio, Video, and Light systems. Events are designed to be a seamless experience for the attendee from the moment they walk in.

Audio

Small Event (10 - 300 People)

Large Event (500 - 10,000 People and up)

Kind of System

Portable, with Technician or Do It Yourself

Delivered, set up, operated, and operated by Professional Technicians

Program Material

Public Address: Spoken word , speech communication, possible background music playback.

Sound Reinforcement: Live Music, and Entertainment, with mixed program of music and speech communication.

Frequencies emphasized

Human voice range: Midrange to high (treble) range.

Full frequency range: Subwoofer, midrange, and treble ranges.

Speaker Set up

Small Speakers on Stands: Distributed around venue (allowing constant volume over entire audience).

Suspended, or Ground Supported Loudspeakers: Complex Speaker systems and subsystems, controlled by a Production Engineer.

A/C Power

Low amperage requirement: One or two 15 amp "wall" outlet.

High amperage requirement and distribution needed: 3 phase "tie-in" at venue or generator for outdoors. 15, 30, and 100 amp distributed trunks.

Control Set up

Located anywhere: Low profile, basic controls for novice operators.

Front of House Control Area: Direction, Lighting, and Audio Production area with 2-way communication between operator stations, usually located on opposite wall from stage.

Stage Set up

Simple podium or conference desk or small riser platform.

Various locations, various complexities of design.

Lighting

Small Event (10 - 300 People)

Large Event (500 - 10,000 People and up)

Kind of System

Portable, with Technician or Do It Yourself

Delivered, set up, operated, and operated by Professional Technicians

Type of System

Basic Lighting designed to meet immediate needs, i.e.: light a podium and company logo.

Combinations of lighting instruments designed to achieve a desired look and feel, usually to match an overall concept.

Lighting Set up

Various, usually ground supported on stands.

An integrated network of production equipment from one or more suppliers that is designed for a specific event and venue. Usually designed with the aide of CAD software and plotters.

A/C Power

Low amperage requirement: Two 15 amp "wall" outlet, or portable dimmer package.

High amperage requirement and distribution needed: 3 phase "tie-in" at venue or generator for outdoors. 50, 100, and 300 amp distributed trunks.

Control Set up

Located anywhere: Low profile, basic controls for novice operators.

Front of House Control Area: Direction, Lighting, and Audio Production area with 2-way communication between operator stations, usually located on opposite wall from stage.

Stage Set up

Simple podium or conference desk or small riser platform.

Various locations, various complexities of design. Typically uses suspended rigging truss systems of various complexities.

Video

Small Event (10 - 300 People)

Large Event (500 - 10,000 People and up)

Broadcast Feed

Closed Circuit or Satellite Broadcasting

Closed Circuit, Cable, Media, or Satellite Broadcasting.

Teleconferencing

Small group conferencing or distance learning

Off site viewing, Live Internet Streaming.

Video Display

Rear projection of computer and NTSC video for large group of 100 and up.

Multiple screen rear/front projection of computer and NTSC video sources. Usually one 9 x 16 ft. screen per-side of stage, sometime more. Video Wall multiplexing.

Video Record

Single camera recording for distribution.

Single or multiple camera recording for distribution.

Addition Services

Emergency Medical Services

N/A

May be required for some outdoor event sites where emergency access in limited by remoteness of location.